Identification and registration by the archival institutions of the Russian Federation of databases and state information systems, and the appraisal of the value of the information they contain

Abstract

The article emphasizes the growing role of databases and information systems in public administration in the implementation of the powers and functions of state bodies and organizations in the Russian Federation. The issue of organizing the accounting of these information resources by authorized government bodies during their creation and operation at the federal level is addressed. The methods of identification of databases and information systems by archival institutions are listed. The possible composition of documents for operational accounting of information resources in an organization is characterized. The methods for organizing the accounting of databases and information systems of an organization – a source of acquisition in an archival institution – are described. Attention is drawn to the composition of subjects of legal relations in the maintenance of databases and information systems and the possibility of defining them as fund creators. The content of the concept of «maintenance» of a database, information system, enshrined in regulatory legal acts, is analyzed. The article examines the specifics of applying traditional criteria for assessing the value of information contained in databases and information systems. Particular attention is paid to the difficulties of establishing «authorship» in relation to databases and information systems and determining the repeatability of information. Specific factors are named that must be taken into account when conducting an examination of the value of information from databases and information systems.