Article Formatting Guidelines

Article Submission Guidelines for publication in the “Zhana Arkhiv” journal

The Republican State Institution "Archive of the President of the Republic of Kazakhstan" publishes the scholarly-methodological journal Zhana Arkhiv on a quarterly basis.

The journal is registered with the Information Committee of the Ministry of Culture and Information of the Republic of Kazakhstan (No. KZ29VPY00056058) and is included in the international unified database of periodicals (ISSN 2958-6593).

The journal publishes scientific articles, research papers, and archival documents on topics related to archival science, records management, history and practices of archiving, document workflow, information systems and technologies in archival affairs, personalism, source studies, national history, historiography, archeography, regional studies, as well as reviews, educational, and informative reports.

Author Guidelines

Article Length

The editorial board of Zhana Arkhiv accepts previously unpublished articles on the journal’s scientific themes (listed on the website). Articles must be submitted in electronic format (.doc, .docx, .rtf).

The length of the article (excluding title, author information, abstract, keywords, and references) should be no less than 2,500 words and no more than 7,000 words.

If the article exceeds the word limit and the author considers it necessary to retain the content, the final decision on publication is made by the editorial board.

Text Format

Font: Times New Roman; size: 14 pt (for abstracts, keywords, references – 14 pt; for table text – 12 pt); text alignment: justified; line spacing: single; paragraph indent: 1 cm; margins: 2 cm on all sides.

The text must be cleared of all duplicate spaces and unnecessary line breaks (this can be done automatically using the “find and replace” function).

Figures, tables, charts, diagrams, etc., must be embedded directly in the text with appropriate numbering and titles (e.g., Fig. 1. Title of the figure). The total number of visual elements should not exceed 20% of the article volume (in some cases up to 30%).

If the article includes illustrations, each one must be inserted in the text and also provided as a separate file in JPEG or TIFF format, resolution 300 dpi.

Article Structure

The structure of the article should follow the IMRaD format:
Introduction, Materials and Methods, Results, Discussion, Conclusion, References.

These section titles should be italicized in the text.

For reviews, critiques, personal profiles, and documentary publications, a deviation from this structure is allowed.

References

In-text citations must be enclosed in parentheses and include: author’s surname (without initials, unless needed to distinguish between authors with the same name) or a shortened title (for works without an author) and the year of publication. Page, figure, or table references are separated by a colon.

If there are multiple authors, only the first author is listed.

Example: (Alpysbaeva 2020: 15)

If there are multiple works by the same author in the same year, distinguish them using letters:

Example: (Alpysbaeva 2001a: 15), (Alpysbaeva 2001b: 22)

ATTENTION!

Do not place a comma between the author's surname and the year. All dashes and slashes should be removed from the reference list.

Article Components

MRNTI Index (in exceptional cases UDC) (https://nauka.kz/upload/files/43._GOST_7.77-98.pdf). First line, font – regular, alignment – left.

Title of the article

The title (7–12 words) must clearly and accurately reflect the content of the article. The title should be presented in Russian, Kazakh, and English languages, in bold lowercase letters, centered.

Author(s)

Full first name, patronymic, and last name(s) of the author(s) – italic lowercase letters, aligned to the left.
On the next line, separated by spaces – full name of the workplace/educational institution (no abbreviations), country and city, position, academic degree, academic title (if any), e-mail.

All information must be provided in Russian, Kazakh, and English languages, regular font lowercase, aligned left.

Abstract

Between 130 and 300 words in Russian, Kazakh, and English (font size 12).
Reviews, book reviews, biographies, and documentary publications may omit the abstract.

Keywords

In Russian, Kazakh, and English (font size 12). Up to 12 keywords separated by semicolons without a period at the end. Keywords must reflect the main content of the article and be arranged by importance (not alphabetically).

Article text

No bold or underlining allowed in the text. Italics can be used for emphasis.

Archival sources

Archival sources are formatted as a separate numbered list (like endnotes, font size 12) — Примечания / Ескертулер / Notes (depending on article language). They are placed at the end of the article before the bibliography.
When describing archival documents, indicate: document title (in the original language), archive name (full at first mention, abbreviated on subsequent mentions), fond number, inventory number, file number, sheet number(s) (in the article’s language).

For example: Vospominaniya A. Tolebaeva. Archive of the President of the Republic of Kazakhstan (AP RK). F.122-N. Op.1. D.123. L.12.

Vospominaniya A. Tolebaeva. AP RK. F.122-N. Op.1. D.123. L.12.
Vospominaniya A. Tolebaeva.: ҚР ПА. 122-Н қ. 123 іс. 1 т. 12 п.

References list

Compiled alphabetically (font size 12). Only sources cited in the text should be included.

English-language publications go first (alphabetically by English), followed by Kazakh and Russian publications (alphabetically by Cyrillic).
The bibliography should be formatted according to GOST 7.1-2003 “Bibliographic record. Bibliographic description. General requirements and rules.”

Example: Alpysbaeva 2020 – Alpysbaeva N., Shailazymov B. Otsifrovka arkhivnykh dokumentov: metodicheskie rekomendatsii. Almaty: Kazakh University, 2020. 68 p.

Electronic resources formatting

Example: Amandykova 2011 – Amandykova S.K. Deklaratsiya o gosudarstvennom suverenitete – novaya epokha v konstitutsionnom razvitii Kazakhstana. https://articlekz.com/article/6118 (accessed 08.08.2025).

References (Romanized bibliography)

Compiled identically to the references list in the same order.
Format: author(s) → year → article title in transliteration (italic) → source title (transliteration or English title if available) → publication details in English. At the end of the reference, indicate the language of the source (in Kazakh), (in Russian), etc.

Example: Alpysbaeva 2020 – Alpysbaeva N., Shailazymov B. Otsifrovka arkhivnykh dokumentov: metodicheskie rekomendatsii. Almaty: Kazakh University Press, 2020. 68 p. (in Russian)

ATTENTION!

All bibliographic details (such as volume, issue number, pages in journal descriptions; place of publication – city, publishing house [except for proper names of publishing houses], names of collective monographs, edited collections, journals, and authors’ full names) must be translated into English.

The titles of monographs, book chapters in collective monographs, and journal articles should be transliterated.

For transliteration from Cyrillic to Latin script, we recommend using the automatic transliteration system at http://www.translit.ru (select the “МВД” option).
For transliteration of Kazakh text (from Cyrillic to Latin), use the converter at https://qazlat.kz/ru.

Author Information

Full name, academic degree, academic title (if applicable), full name of institution, postal address with ZIP code, contact information, and e-mail.

Please submit your materials to journal.aprk@gmail.com